How to configure Accounts receivable module

Flowchart: Configuring the Accounts receivable module

Dynamics AX 4.0

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In the Accounts receivable module, you can easily and carefully track all sales and incoming payments from customers.

You can set up customer groups, customers, posting profiles, various payment options, interest notes, collection letters, commissions, parameters concerning customers and sales orders, prices and discounts, charges, supplementary items, deliveries and destinations, bills of exchange, and so on.

Depending on your setup, you can then perform many tasks that are related to customers and sales. Among other things, you can create and manage sales orders, sales quotations, and free text invoices, settle customer invoices, and make inquiries and reports about all data that is accessible in the Accounts receivable module.

Prerequisites

Set up the following modules:

• Administration
• Basic
• General ledger
• Bank accounts created in the Bank module - used in methods of payment.

Flowchart

See Accounts receivable module flowchart for print version.

The main setup forms of the Accounts receivable module

The forms that a company must set up to be able to use the basic functionality of the Accounts receivable module are listed in the recommended order of setup.

1. Define the terms of payment that you assign to sales orders and customers, and that determine invoice due dates in the Terms of payment form.
   For complete guidelines, see Terms of payment (PaymTerm) Form.
2. Create and maintain information about how the company receives payments from customers in theMethods of payment form.
   For complete guidelines, see Customer methods of payment (Form).
3. Create and maintain groups of customers that share key parameters for posting, settlement and payment, reporting, and forecasting in the Customer groups form.
   For complete guidelines, see Customer groups (Form).
4. Set up the way customer transactions are posted to the general ledger in the Posting profiles form.
   For complete guidelines, see Customer posting profile (Form).
5. Set up defaults, various kinds of functionality, and number sequences for Accounts receivable in theParameters form.
   For complete guidelines, see Accounts receivable parameters (Form).
6. Define the format of various documents related to customers in the Form setup form.
   For complete guidelines, see Sales form setup (Form).
7. Create and maintain the customers that the company does business with in the Customers form.
   For complete guidelines, see Customers (Form).

The optional setup forms of the Accounts receivable module

The setup of the Accounts receivable module includes a number of other steps beyond the basic functionality.

The additional setup forms are organized by functionality.

Customer classification group

Create and maintain customer classification groups in order to prioritize customers in the Customer classification groups form.

For complete guidelines, see Customer classification group (Form).

Price/Discount

• Create and maintain price, line-discount, multiline discount, and total discount groups for customers in theCustomer price/discount groups form.
  For complete guidelines, see Price/discount groups (PriceDiscGroup) Form.
• Create and maintain price, line-discount, multiline discount, and total discount groups for items in the Item discount groups form.
  For complete guidelines, see Price/discount groups (PriceDiscGroup) Form.
• Create and edit the names of trade agreement journals in the Trade agreement journal names form.
  For complete guidelines, see Trade agreement journal names (Form).
• Activate trade agreements by selecting the relevant combination of discount, customer, and item in theActivate price/discount form.
  For complete guidelines, see Activate sales price/discount (Form).

Misc. charges

• Set up codes for the miscellaneous charges that you want to use in sales orders in the Misc. charges codesform.
  For complete guidelines, see Misc. charges code (Form).
• Create and maintain miscellaneous charges groups for vendors in the Customer misc. charges groupsform.
  For complete guidelines, see Misc. charges groups (Form).
• Create and maintain groups of miscellaneous charges for items in the Item misc. charges groups form.
  For complete guidelines, see Misc. charges groups (Form).
• Define the miscellaneous charges you want to automatically assign to orders in the Auto-misc. chargesform.
  For complete guidelines, see Auto-misc. charges (Form).

Supplementary items

• Create and maintain supplementary item groups for customers in the Supplementary item - Customer groups form.
  For complete guidelines, see Supplementary item groups (Form).
• Create and maintain supplementary item groups for items in the Supplementary item - Item groups form.
  For complete guidelines, see Supplementary item groups (Form).

External item description

Create and maintain groups of customers that have common item descriptions in the Item - Customer groupsform.

For complete guidelines, see External item description group (Form).

Distribution

• Create and maintain the conditions for an item's transfer from seller to buyer in the Terms of deliveryform.
  For complete guidelines, see Terms of delivery (Form).
• Create and maintain the means of transport used when delivering an order from the seller to the buyer in the Modes of delivery form.
  For complete guidelines, see Modes of delivery (Form).
• Create and maintain reasons for the deliveries, for example gifts, in the Reasons for delivery form.
  For complete guidelines, see Reasons for delivery (Form).
• Create and maintain ID codes and descriptions for delivery destinations in the Destination codes form.
  For complete guidelines, see Destination codes (Form).
• Create and maintain descriptions for the various package types in the Package appearance form.
  For complete guidelines, see Package appearance (Form).
• Create and maintain a list of carrier names and addresses in the Carrier form.
  For complete guidelines, see (SalesCarrier) Form.

Forms

• Create the standard text that appears on different forms in the Form notes form.
  For complete guidelines, see Form notes (FormLetterRemarks) Form.
• Set up the sorting orders for requisitions, receipts lists, packing slips, and invoices in the Form sortingform.
  For complete guidelines, see Sales form sorting parameters (Form).

Sales order

• Create and maintain sales origin codes that can be used to track the origin of sales orders in the Sales origin form.
  For complete guidelines, see Order origin codes (Form).
• Create and maintain sales order pools (groups) in the Order pools form.
  For complete guidelines, see Order pools (Form).
• Create and maintain IDs and descriptions of actions to be taken in the   form when sold items are returned.
  Depending on how your items are set up, it may also be necessary to set up inventory dimensions (Inventory management > Setup > Dimensions > Dimension groups).
  For complete guidelines, see Return action (Form).

Quotations

• Set up the quotation types you want to use in the Type form.
  For complete guidelines, see Quotation type (Form).
• Set up groups of similar quotation templates in the Template groups form.
  For complete guidelines, see Quotation template groups (Form).

Payment

• Set up and manage the terms for obtaining cash discounts in the Cash discounts form.
  The cash discount codes are linked to customers and are applied to sales orders.
  For complete guidelines, see Cash discounts (CashDisc) Form.
• Set up payment schedules to manage installment payments from customers in the Payment schedulesform.
  For complete guidelines, see Payment schedules (PaymSched) Form.
• Define the payment days that are used for the calculation of due dates, and specify payment days for a specific day of the week or month in the Payment days form.
  For complete guidelines, see Payment days (PaymDay) Form.
• Create and maintain payment fees that are associated with customers in the Payment fee form.
  For complete guidelines, see Customer payment fee (Form).
• Create and maintain payment steps in the Payment step form.
  For complete guidelines, see Payment step (Form).

Interest and collection letter

• Create and manage collection letter sequences and connect them with a number of collection letter lines in the Collection letter form.
  For complete guidelines, see Collection letter (Form).
• Set up and manage interest codes in the Interest form.
  For complete guidelines, see Interest setup (Form).

Commission

• Create and maintain sales commission groups for sales to a specific customer or group of customers in theCustomer groups for commission form.
  For complete guidelines, see Commission customer group (Form).
• Create and maintain sales commission groups for the various sales groups in the Sales groups form.
  For complete guidelines, see Commission sales group (Form).
• Create and maintain sales commission groups for specific items or range of items in the   form.
  For complete guidelines, see Commission item group (Form).
• Create and maintain data used for calculation of sales commission in the Commission calculation form.
  For complete guidelines, see Commission calculation (Form).
• Create and maintain ledger account data relevant to commission posting in the Commission posting form.
  For complete guidelines, see Inventory posting (Form).

Statistics

• Set up user-defined intervals to analyze the maturity distribution of customer accounts in the Aging buckets form.
  For complete guidelines, see Aging buckets (CustVendReportInterval) Form.
• Create line of business codes that you assign to customers in the Line of business form.
  For complete guidelines, see Line of business (LineOfBusiness) Form.
• Create and manage customer statistics groups to use as criteria in inquiries and reports in the Statistics group form.
  For complete guidelines, see Statistics group (Form).

Optional setup in other modules

Inventory management

Set up warehouses in the   form (Inventory management > Setup > Inventory breakdown > Warehouses).

For complete guidelines, see Warehouses (Form).

Basic

• Set up the receipt calendar in the Calendar form (Basic > Calendar).
  For complete guidelines, see Calendar (Form).
• Set up invoice number sequence groups in the Number sequences form (Basic > Setup > Number sequences > Number sequences).
  For complete guidelines, see Number sequences (Form).
• Set up address setup forms (Basic > Setup > Addresses >):
  • ZIP/postal Codes
    For complete guidelines, see Postal (codes (AddressZipCodes) Form)
  • Country/region
    For complete guidelines, see Country/region (form)
  • Address format
    For complete guidelines, see Address format (Form)
  • Address abbreviation
    For complete guidelines, see Address abbreviation (Form)
  • Contact Details
    For complete guidelines, see Contact persons (Form)
  • Job title
    For complete guidelines, see Titles (Form)
  • NAF codes
    For complete guidelines, see (CompanyNAFCode) Form
  • ZIP/postal Codes import log
    For complete guidelines, see (AddressZipCodeImportLog_NL) Form

General ledger

• Set up financial dimensions in the Dimensions form (General ledger > Dimensions).
  For complete guidelines, see Dimensions (Form).
• Tax setup forms (General ledger > Setup > Sales tax >):
  • Sales tax codes
    For complete guidelines, see Sales tax codes (Form)
  • Sales tax groups
    For complete guidelines, see Sales tax groups (Form)
  • Item sales tax groups
    For complete guidelines, see Item sales tax groups (Form)
  • Ledger posting groups
    For complete guidelines, see Account group - Ledger posting group (Form)
  • Sales tax exempt codes
    For complete guidelines, see Sales tax exempt code (Form)
  • Sales tax jurisdictions
    For complete guidelines, see Sales tax jurisdictions Form
  • Sales tax authorities
    For complete guidelines, see Sales tax authority (Form)
  • Sales tax settlement periods
    For complete guidelines, see Sales tax settlement periods (Form)
  • Electronic tax declaration setup
    For complete guidelines, see Electronic tax declaration setup (Form)
  • Electronic tax certificates
    For complete guidelines, see Electronic tax certificates (Form).

Bank

Set up the Central Bank purpose code in the Payment purpose codes form (Bank > Setup > Payment purpose codes).

For complete guidelines, see Payment purpose codes (Form).